It takes a team effort to have successful meetings and we appreciate the hard work of all Club members. To keep the success going without a full-service caterer and without storage at the Lincoln Center, we have some additional challenges for club members.

Days before Meeting

  • Food & Beverage
    • Catering Coordinator (Program Committee)
      • Volunteers requested.
    • Order food & drink weekly, adjusting, as necessary (Program Committee)
      • Volunteers requested.
    • Purchase tablecloths (Kathy Nicol)
  • Lincoln Center Contact (Kathy Nicol)
    • Schedule & pay for venue. Coordinate any changes in setup.
  • RVSP/Pay Eventbrite Setup (John Trone & Steve Kane)

Meeting Day (pre-meeting)

  • Room setup
    • The following need set up before the meeting, removed after the meeting and stored during the week:
      • Tablecloths on all tables
        • Volunteers requested.
      • Projector (John Trone)
      • Small podium banner & a-frame sign for outside (John Trone)
      • 4 name tag boxes (John Trone)
      • Front Desk Supplies (Jack Vogt)
      • Hybrid equipment (Colin Campbell)
      • Laptop for Zoom admin (John Trone)
      • Laptop for speaker/presenter (John Trone)
      • Two large banners, small podium & bell (Sandra Munger)
    • Food and Drink Setup
      • Volunteers requested.
  • Front Desk (Jack Vogt & Ross Lane)
    • Volunteers requested. Please contact Jack.
  • Greeters (Harry Mueller)
    • Volunteers requested. Please contact Harry.
  • Rotogear Printing & Distribution (Troy Tafoya)

Meeting Day (during meeting)

  • Sergeant of arms (Dawn T-Baumgartner)
    • Volunteers requested, especially 2nd half of year.
  • Photographers (George Theodore & Ralph Smith)
    • Volunteers requested. Please contact George
  • Hybrid System (Colin Campbell)
    • Volunteers requested. Zoom facilitator 

Meeting Day (post-meeting)

  • Room Cleanup
    • Lincoln center asked that all trash and recycles be placed in appropriate bins or bags, including tablecloths. Only bare tables should remain. Assistance may be needed taking various meeting materials, such as banners, bell, projector etc. to cars.
    • All members plus volunteer requested to coordinate and have ultimate responsibility.
  • Pack up and take leftover food & beverage to Homeward Alliance as donation
    • Volunteers requested to coordinate volunteers and have ultimate responsibility.
  • Guest / Prospective member follow-up (Steve Laine)
  • Deposit of payments received (Steve Kane)

Weekly programs

  • Speakers/Presenters/Programs (Program Committee)
  • Inspirations weekly (Bob Meroney, Randy Kurtz, others)
    • Volunteers requested.
  • Song leader (Bill Moellenhoff)
    • Volunteers requested.
  • Birthdays
    • Judy Boggs
  • Teacher Recognition (Henry Weisser)
  • Student Recognition (Jack Vogt)
  • Cadet Recognition (Kip Turain)
  • Lunch Fellowships
    • Investment (Garth McCann)
    • History (Henry Weisser)
    • Peace Building (Bill Timpson)
    • Science (Ralph Smith)
Please email  info@rotarycluboffortcollins.org for more information.