Club Service Committees

Club Service I - Don Unger

Club Service II - Dan Mackey

Audit Committee - Brad Eads

Purpose

To assist the Board of Directors in financial management of club accounts, funds, and various assets; to perform such audit activities as are required for tax and nonprofit status purposes; and to advise treasurer as needed and appropriate concerning forms, tax issues, payroll, etc.

Guidelines

An annual report will be submitted to the Board on May 1 of each year.

By-Laws Review - John-David Sullivan and Kent Sutherland

Purpose

To review the club By-Laws on a periodic or as needed basis for compatibility with Rotary International practices and/or consistency with club practices.

Guidelines

1. Review the club By-Laws at least every four years with reference to the committee purpose.
2. Recommend to the club Board of Directors and needed changes.

Information Technology/Directory Committee - Alan Ashbaugh and Lannie Boyd

Purpose

1. To provide information about the Club and club members for all members of the Club in a timely manner.
2. To provide an efficient way for the club to report to the district and Rotary International.
3. To make the jobs of the secretary and treasurer as efficient and easy as possible.
4. To make suggestions to the club board of directors about purchases that will improve information gathering and delivery.
5. To create a new club directory at a time specified by the board of directors and to provide timely member updates.

 Guidelines

1. The club database will be the Rotary International Club Administrative Software, RI-CAS.
2. The club database will be managed and maintained by the club secretary in a timely manner.
3. The club database will be used by the secretary, treasurer an others for club, district and RI reports and documents.
4. Club information will be made available to club members using all available information sharing methods.
5. Seek input from the club board of directors and club members about the purposes and guidelines on a yearly basis.
6. Maintain club information on the web and update in a timely manner.
7. Review club information on the web for appropriateness on a yearly basis.
8. Prepare, communicate and implement a schedule for creating a new club directory.
9. Maintain club communication equipment and train appropriate club members in the use of such equipment.
10. Maintain close links with other club committees that are involved with needed information, particularly the Membership, Bulletin/Photography and Program committees.

Public Relations Committee - Connie Pfeiffenberger

Purpose

To develop news releases and other public relations efforts that can communicate club activities to the community and serve to maintain /enhance the image of Rotary.

Guidelines

1. Keep in contact with Program Committee concerning upcoming programs so they can be advertised, if appropriate.
2. Compile list of events or club activities that might warrant publicity. Items that may be of general interest may include Rotary Centennial's push for polio eradication, Rotary partnerships, local and international Projects

Sergeant at Arms Committee - Bonnie Titley and Garth McCann

Purpose

To make the environment of the club meeting as orderly, effective, comfortable and safe as possible for all in attendance including our guest speaker(s).

Guidelines

1. Normal physical environment: Room shall have round tables for eight, no head table, with podium situated on north wall. One table beside podium will be for president, speakers, introducers, etc. (It should always be full, with vacant chairs filled by members.)
2. The Committee member on duty should arrive about 11:30 to begin set up and to check on room arrangements, and to see if the club president or the speaker need anything. Take responsibility of contacting Lincoln Center staff if there is problem with heat, mike, lights, equipment, etc.
3. Provide the club president or chair person an agenda that contains the list of members, presenters, introducers, and guests that are part of the program. A form is available from the committee chair.
4. A hand held mike should be up at the podium; test it (note that it has two switches). After the introduction of guests return the mike back to podium. Note: if the program requires 'input' from audience be ready to take the traveling mike around.
5. The Committee member on duty should check out the audio-visual equipment early before the presentation time to avoid, or at least minimize unnecessary last minute glitches.
6. The Committee member on duty will also be responsible for turning the lights on and off as required for our programs. The control panel is located in the Northeast corner. Take time to practice operating it (it was changed several times in the last few years!). The control for the screen is also located on the panel. (Also know where the switch for the East screen is located, if needed)
7. The Committee member on duty should coordinate with Program Committee to prepare meeting room each week. Schedule is published in advance in Rotogear. Check to see if speaker needs help.
8. The New Member Services Committee will have a new Rotarian greeting people as they come in. This member should read the visiting Rotarians list. Be sure to ask. You are your own backup. Be helpful if someone from another club comes in and needs help.
9. The Committee member on duty should collect copies of the Rotogear left on the tables after the meeting and deliver them to the club secretary.

Birthdays Committee - Don Johnson

Purpose

To promote friendship and club fellowship through birthday recognition.

Guidelines

1. "Birthday Rotarians" should be reminded at least two weeks in advance so they may invite a guest if they choose. Surviving spouses of deceased Rotarians, after a period of six months following death, should be invited during the month of the Rotarian's birthday.
2. Birthdays will be honored on second Wednesdays if possible to avoid program conflicts.

Attendance Committee - Kent Sutherland and John Matsushima

Purpose

1. To monitor attendance of Club members, including make-ups;
2. To develop and implement procedures to alert members of their poor attendance;
3. To record weekly attendance for report to caterer.

Guidelines

1. Consider sending a "we missed you" card after two absences (or make a phone call).
2. Monitor "leave of absence" dates and call LOA member two weeks before LOA is up to invite them back.
3. Notify Board when attendance falls below 60% level.
4. Use the Rotary International RI-CAS software to record and report attendance.

Bulletin/Photography Committee – Alan Ashbaugh, Lannie Boyd

Purpose

Care and Recognition Committee – Marj Walsh

Purpose

1. To extend congratulations or consolation in situations affecting Rotarians.
2. To share information about Rotarian activities.
3. To offer recognition via podium, cards and bulletin board.
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1. Encourage all club members to notify committee members about important activities, life changes, and honors, of their own or other Rotarians.
2. Send cards on behalf of the Club and maintain a bulletin board in a timely fashion.
3. Visit Rotarians in appropriate situations.
4. Offer recognition from the podium.

Meeting Arrangements - Invocation - Jonathan Hole and Larry Kunter

Purpose

To provide a non-denominational inspirational prayer or thought at the beginning of each meeting.

Guidelines

Invocations of all kinds are to be encouraged. As many members of the club as possible should be scheduled to deliver invocations during the year.

Meeting Arrangements - Music - Steve Busch

Purpose

1. To enhance club fellowship through song.
2. To provide such special music as may be required for occasional programs.
3. To lead the club in singing one song at the beginning of each club meeting

Guidelines

Some variety in songs to be sung should be strived for.

CSU Student Athletes – Shelly Godkin and Bill Schaffter

Purpose

1. To recognize and honor the Colorado State University Student Athletes and Coaches from each Inter-Collegiate sport.
2. To acknowledge specific team and individual "special" accomplishments during the academic year.
3. To continue the traditional annual "MVP" Awards luncheon at a Rotary Club meeting for the selected Student Athletes. The "MVPs" are determined by the coaches/teams, as appropriate.
4. To enhance public awareness of the Colorado State University Athletic program.

 Guidelines

1. During the academic year, student athletes and coaches from the university will be invited to attend the weekly Rotary Club meeting for lunch, introductions and brief remarks.
2. Invitations will be extended on the occasion of "out-of-the-ordinary" accomplishments in any inter-collegiate varsity sport. Examples of such accomplishments are: Conference Player of the week; setting a school, conference or national record; being selected as tournament "MVP," and numerous other possibilities.
3. The annual Awards luncheon at Rotary will take place in mid-April of each year. Each "MVP" will be presented an appropriate engraved plaque.
4. Team trophies for each team, sponsored by the Rotary Club and individual Rotarians, will be displayed at the meeting and engraved with the "MVPs" name after the Awards luncheon.

Programs Committee – Bob McCluskey and Tanis Roeder

Meeting time

Fourth Wednesday of each month; special, if needed, by call of the Chair

Purpose

To schedule diverse, interesting, informative, inspirational programs for all regular meetings.
 
Guidelines

1. Follow prescribed principles governing program content from RI.
2. Stand-by programs should always be available
3. 5th Wednesday of any given month should be left available for fellowship/special programs.
4. Coordinate with Bulletin committee - person arranging the program should provide bio and photo of speaker to Editarian
5. Coordinate with Information Services and the Club webmaster